How to Store Pet Medical Records Digitally (and Share with Any Vet)

This guide walks through what to capture, how to organize, and how to share with any vet.

What to capture

• Vaccinations: date, vaccine name, lot number (if available), expiry/next due, vet who administered
• Deworming + flea/tick: product name, date, weight at time of dose
• Medications: name, dose, frequency, start/stop dates, vet, reason
• Allergies + adverse reactions: specific drug or food, severity of reaction
• Surgeries: date, procedure, vet, anesthesia notes if available
• Diagnoses: date diagnosed, condition, current management

• Weight history (monthly minimum)
• Lab results (CBC, chemistry, urinalysis)
• Imaging (X-ray, ultrasound reports)
• Microchip number + registration
• Pet insurance details
• Emergency contacts (your vet, nearest 24h vet, pet poison line)

• Symptom log
• Behavior notes
• Diet history

Three ways to do it

1. Paper folder. Cheap, works, falls apart in emergencies and during moves. Don't recommend.

2. Google Drive or Dropbox folder. Cheap, works for storage but no structure. Vets receiving a PDF dump struggle to find what they need. Records don't query.

3. A pet health app like Omelo. Structured fields, auto-reminders for next dose / next vaccine, queryable, shareable with one tap. The point is not the storage, the point is the structure.

How to migrate your existing records

• Past vet receipts (Gmail search "veterinary" or your vet's name)
• Vaccination booklet
• Prescription history
• Microchip registration email

• Free: Omelo (longitudinal record built in, vet-shareable)
• Paid: PetDesk, Pawprint, your vet's own portal (limited to that vet)

• Microchip, breed, DOB, weight, allergies
• Most recent vaccinations + next-due dates
• Current medications

• Last 12 months of vet visits
• Last 12 months of medications

You don't need to capture everything from year one. Start now, going forward.

How to share with any vet

• 1-page summary at the top (allergies, current meds, recent diagnoses)
• Vaccinations with dates
• Weight chart
• Symptom timeline (if relevant)

Omelo generates this automatically. Tap "share with vet," get a clean PDF or a link.

For international travel

• Microchip (ISO 15-digit)
• Rabies vaccination certificate (typically 21+ days, not more than 1 year old)
• Health certificate from accredited vet (issued <10 days before travel for most)
• Tick/tapeworm treatment (some countries: UK, Ireland, Finland, Malta, Norway)
• Import permit (some countries)

Keep digital + printed copies. Customs sometimes wants paper.

Privacy

• Is the data encrypted at rest and in transit?
• Is data sold to third parties?
• Can you delete your data?

Omelo does not sell data. Encrypted in storage and transit. You can request deletion at any time at [email protected].

Was this article helpful?